The Hollister R-V School District is excited to announce we are accepting applicants for a district office receptionist and accounts payable position effectively immediately. A job description is attached for further information. Hollister is a progressive district conveniently located just south of Branson, accessing beautiful Table Rock Lake, Lake Taneycomo and the beautiful Ozark Mountains, making Hollister R-V a desirable district in which to work and live. Interested applicants should complete an online application at: Hollister District Website. Questions can be directed to Stephanie Hale at shale@hollisterschools.com, 417-243-4005.

Position Summary

The Receptionist / Accounts Payable Clerk provides administrative, clerical, and financial support to the district by serving as the first point of contact for visitors, staff, students, and community members while efficiently managing accounts payable processes and maintaining accurate financial records. This position requires professionalism, confidentiality, organization, attention to detail, and strong interpersonal skills.

Reports To: Superintendent of Schools

FLSA Status: Non-Exempt

Employment Term: 12-Month Position

Qualifications

Ability to interact professionally and courteously with staff, students, parents, vendors, and the public.
Ability to prioritize tasks, meet deadlines, and work independently.
Must possess positive character traits including integrity, reliability, professionalism, and discretion.
Must successfully complete all required background checks and meet district employment requirements. Demonstrated ability to efficiently manage accounts payable and office administrative functions.
Proficient keyboarding and typing skills.
Strong organizational skills with the ability to maintain accurate files and records.
Knowledge of accounting and bookkeeping practices; school accounting experience preferred.
Familiarity with computerized accounting systems and standard office software applications.
Strong verbal and written communication skills.

Receptionist Duties

Serve as the primary receptionist and first point of contact for the district/office.
Greet visitors, staff, students, and community members in a professional and welcoming manner.
Answer and direct incoming phone calls and messages promptly and courteously.
Provide general information and assistance to staff, parents, and community members.
Receive, sort, and distribute incoming mail and deliveries.
Maintain front office organization and ensure a professional office environment.
Assist with general clerical duties including filing, copying, data entry, and correspondence.
Support office operations and administrative staff as needed.
Maintain confidentiality of all district, personnel, student, and financial information.
Demonstrate professionalism, dependability, and positive working relationships.
Perform additional duties as assigned by the Superintendent of Schools or designee.

Accounts Payable Duties

Process invoices accurately and efficiently after appropriately matching invoices to purchase orders and supporting documentation.
Prepare and submit payments in accordance with district procedures and timelines.
Ensure the proper documentation of 1099’s including, but not limited to; tracking, recording and reporting.
Maintain complete and accurate accounts payable records for audit purposes.
Enter, track, and reconcile district procurement card transactions.
Maintain files and records specific to the Office of the Bookkeeper.
Communicate with school personnel regarding budget accounts and expenditure information.
Assist with account reconciliations and financial reporting as assigned.
Ensure compliance with district policies, accounting procedures, and audit standards.
Maintain strict confidentiality regarding all financial and business matters.